Letter of Intent (LOI) Process

LOI Process

Download the letter of intent workflow process as a PDF

• Department Chair/FAO
  • Complete and execute Request to Hire (RTH) form.
  • Submit required forms and proposed start date to Office of Academic Affairs (OAA) via email.
• Office of Academic Affairs
  • Provide letter of intent (LOI) template for applicable series.
  • Rout to department chair/FAO for completion
• Department Chair/FAO
  • Complete LOI template (to be completed within one week)
• Office of Academic Affairs
  • Review language on LOI and ensure it meets requirements. 
  • If it does not meet requirements, return to department chair/FAO.
  • If it does meet requirements, route to chair/FAO for final review and signature.
• Department Chair/FAO
  • Sign and return to OAA
• Office of Academic Affairs
  • Route signed LOI and RTH to chief financial and administrative officer (CFAO) for approval.
• Chief Financial and Administrative Officer (CFAO)
  • Review and approve LOI. Return to OAA
• Office of Academic Affairs
  • Route to dean for approval
• Dean
  • Review and approve LOI and return to OAA
• Office of Academic Affairs
  • Forward LOI to FAO for candidate signature.
• Department Chair/FAO
  • Send LOI to candidate to sign and return, with cc to OAA
  • Create TEAMS pre-hire checklist per workflow.
• Office of Academic Affairs
  • Upload CV, RTH, signed LOI into Teams.
  • Process is complete.